Customizing the Payment Program
Payments
Purpose
You can use the payment program to process international payment transactions with customers and vendors.
Information on payment transactions in Euro can be found by choosing "Cross-application components" and then "European Monetary Union", and also in the SAP Library under European Monetary Union: Euro (CA-EUR)
Implementation Considerations
Configuration of the payment program is described in Customizing the Payment Program
Integration
The payment program is used by the following components: Accounts Receivable (FI-AR), Accounts Payable (FI-AP), Treasury (TR), and Bank Accounting (FI-BL).
Features
The payment program lets you handle both outgoing and incoming payments. It is flexible enough to allow you to define those payment features that vary from country to country such as payment method, payment form, or data carrier specifications.
The standard system contains the common payment methods and the corresponding forms that have been defined separately for each country.
The standard payment methods include check, transfer, and bill of exchange. Country-specific payment methods, such as the POR procedure in Switzerland, the bill of exchange payment request, and the PBC procedure have also been defined.
Other special features include:
- Clearing open items between customers and vendors
- Inter-company payments, that is one company code pays centrally for others
- Paying or clearing any type of open item, for example clearing down payments
- Restricting access to the payment program by assigning authorizations
Payments........................................................................................................8
Customizing the Payment Program .......................................................................................9
How the Payment Program Works........................................................................................10
House Banks..........................................................................................................................12
Payment Methods...................................................................................................................13
Country-Specific Definitions for the Payment Method ........................................................14
Country-Specific Definitions for the Payment Method: Graphic..........................................15
Company Code Specifications for the Payment Method ....................................................16
Company Code-Specific Definitions for the Payment Method: Graphic .............................18
Payment Method: Additional Specifications .......................................................................19
Bank Chains (Multi-Stage Payment Methods).....................................................................20
Defining Bank Chains for Customers and Vendors ............................................................22
Defining Bank Chains for House Banks..............................................................................24
Defining Bank Chains for Cash Management.....................................................................25
Including Bank Chains on Payment Lists............................................................................26
Forms...........................................................................................................................28
Specifications for the Paying Company Code.....................................................................30
Parts of the Form ................................................................................................................31
Payment Form Components: Graphic ................................................................................33
Letter Header, Sender, and Footer .....................................................................................34
Text Elements for Special Windows: Graphic.....................................................................35
Text Elements in the Main Window.....................................................................................36
Check Forms: An Example .................................................................................................38
Payment Run Data for the Form Printout............................................................................39
Modifying the Forms............................................................................................................41
Form Printing Specifications ..........................................................................................42
How to Adapt a Form .....................................................................................................43
Letter Header, Sender, and Footer................................................................................44
Displaying Fields from REGUH, REGUD, and REGUP ................................................45
Creating Variants ...........................................................................................................46
Print Control ........................................................................................................................47
Payment Program Settings ...................................................................................................49
Company Code Specifications............................................................................................50
Selecting Open Items..........................................................................................................52
Selecting Items to be Paid: ............................................................................................53
Company Code Specifications.......................................................................................54
Cash Discount Strategy .................................................................................................55
Example: Selecting Items to be Paid .............................................................................56
Processing Payment Requests......................................................................................58
Blocking Open Items......................................................................................................59
Notes on Clearing Dates................................................................................................60
Grouping Open Items and Individual Payments .................................................................61
Grouping Open Items Under Grouping Keys.................................................................62
Cross-Company Code Payments ..................................................................................63
Clearing Customers and Vendors..................................................................................65
Local Payment ...............................................................................................................66
Separate Payment by Business Area ............................................................................67
Individual Payment.........................................................................................................68
Alternative Payee ................................................................................................................69
Notes on the Payment Method............................................................................................70
Selection of the Payment Method by the Payment Program.........................................71
Sample Payment Method Selection...............................................................................72
Bank Selection ....................................................................................................................73
Bank Details in the Customer/Vendor Master Record...................................................74
Bank Details in Open Items ...........................................................................................75
Selecting the Bank Details of a Business Partner .........................................................76
Selecting the House Bank..............................................................................................77
Optimizing Bank Selection.............................................................................................79
Available Amounts .........................................................................................................82
Value Dates....................................................................................................................83
Value Dates in the Customer/Vendor Master Record ...................................................84
Sample Bank Selection..................................................................................................85
Specifications for Posting Payments...................................................................................87
Bank Accounts and Bank Subaccounts.........................................................................88
Bank Accounts and Bank Subaccounts: Example ...................................................90
Notes on the Sort Sequence of Items in Bank Subaccounts....................................91
Posting Separately by Business Area ......................................................................92
Document Type for Payments .......................................................................................93
Posting Exchange Rate Differences: Payment Program...............................................94
Consistency Checks: Payment Program ............................................................................95
Authorizations: Payment Program ......................................................................................96
Payment Currency...............................................................................................................97
Special Features When Paying by Bill of Exchange.........................................................101
Bills of Exchange Payable: Payment Program Settings ...................................................102
Bills of Exchange Payable: Global Settings.................................................................103
Bank Subaccounts for the Payment Program .............................................................104
Settings for Bills of Exchange Payable Prior to Due Date ...........................................105
Checks/Bills of Exchange Payable: Payment Program Settings ......................................107
Bank Bills and Bill of Exchange Payment Requests: Payment Program..........................109
Bank Bills: Special Features ........................................................................................110
Bill of Exchange Payment Requests: Special Features ..............................................111
Bill of Exch. Pymt Requests, Bank Bills, and the Payment Program ..........................112
Executing the Payment Program........................................................................................114
Processing Open Items .......................................................................................................115
Overview of the Payment Run Procedure..........................................................................116
Selecting Banks and Planning Available Amounts ..........................................................117
Bank Selection ..................................................................................................................118
Sample Bank Selection and Control of Available Amounts ..............................................119
Procedure for Controlling Bank Selection.........................................................................120
Entering Payment Parameters ............................................................................................121
Specifying the Payment Medium Program and Variants ..................................................123
Entering Additional Specifications for a Bill of Exchange .................................................124
Entering Authorizations .....................................................................................................125
Creating the Payment Proposal..........................................................................................126
Creating a Payment Proposal ...........................................................................................127
Planning a Payment Proposal...........................................................................................128
Checking the Log ..............................................................................................................129
Displaying the Payment Proposal .....................................................................................130
Generating a Proposal List................................................................................................131
Evaluating the Exception List ............................................................................................132
Editing the Payment Proposal (Online)..............................................................................133
Editing Payments ..............................................................................................................134
Changing Payments..........................................................................................................136
Editing Line Items..............................................................................................................137
Changing Line Items .........................................................................................................138
Running the Payment and Payment Medium Programs ..................................................140
Printout Control .................................................................................................................141
Functions of the Variants ..................................................................................................142
Checking the Payment Log and Payment List ..................................................................143
Executing the Payment Medium Programs Separately ....................................................144
Scheduling the Payment Program and Payment Medium Programs Jointly ....................145
Starting the Payment Medium Programs Online...............................................................146
Recognizing and Eliminating Form Printing Errors ...........................................................147
Payment Medium Workbench .............................................................................................148
Creating Payment Media...................................................................................................150
Payment Medium Format..................................................................................................153
Payment Medium Format Supplement .............................................................................155
Note to Payee....................................................................................................................156
Alternative Payer, Alternative Payee ...........................................................................158
Selection Variants .............................................................................................................159
Data Medium Exchange Engine........................................................................................161
Format Tree Definition .................................................................................................162
Screen Layout.........................................................................................................163
Nodes......................................................................................................................164
Header ...............................................................................................................165
Node Types .......................................................................................................166
Creating Nodes..................................................................................................167
Conditions..........................................................................................................168
Data Mapping .........................................................................................................169
Source Field Inventory.......................................................................................171
Conversion of Source Data ...............................................................................172
Aggregation .......................................................................................................174
Exit Modules ......................................................................................................175
Activating Format Trees..........................................................................................176
Checks...............................................................................................................177
Testing Active Format Trees ..................................................................................178
Transporting Format Trees.....................................................................................179
Format Tree Maintenance............................................................................................180
Generation of Data File Using DMEE..........................................................................181
Data Medium Exchange and Data Medium Administration .............................................182
Outputting the DME File into the SAP System..................................................................183
Outputting the DME File into the File System...................................................................184
Creating a Payment Medium Report Variant ....................................................................185
Running the Payment Medium Program...........................................................................186
Data Medium Administration .............................................................................................187
Downloading a DME File onto Disk ..................................................................................189
Deleting DME Administrative Data Across Company Codes............................................190
Payment Orders......................................................................................191
Payment Requests .................................................................................194
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