Section: Accounts Payable & Accounts Receivable ..........................................................................................................1
Customer/Vendor Accounts..............................................................................................................................................2
Customer/Vendor Accounts: Objectives.....................................................................................................................3
The FI - View of the Customer/Vendor Account......................................................................................................4
The MM - View of the Vendor Account.....................................................................................................................5
The Complete Vendor Account...................................................................................................................................6
Central Versus De-central Maintenance (AP)............................................................................................................7
Pages of the Customer/Vendor Account.....................................................................................................................8
AP/AR Account Groups................................................................................................................................................9
AP/AR Number Ranges..............................................................................................................................................10
Regular Versus One-Time Accounts .........................................................................................................................11
Control of the Field Status (3)....................................................................................................................................12
Compare Master Data..................................................................................................................................................13
Clearing Customer/Vendor.........................................................................................................................................14
Alternative Payer/Payee..............................................................................................................................................15
Dual Control: ‘4 Eyes’ Principle ...............................................................................................................................16
Head Office/Branch.....................................................................................................................................................17
Exercises........................................................................................................................................................................18
Solutions........................................................................................................................................................................21
Enjoy Invoice/Credit Memo Entry ................................................................................................................................28
Enjoy Invoice/Credit Memo Entry .............................................................................................................................29
CO Account Assignment Logic .................................................................................................................................30
Basics of Procurement Process......................................................................................................................................31
Basics of Procurement Process: Unit Objectives.....................................................................................................32
Basics of Proc. Process: Course Overview Diagram..............................................................................................33
Organizational Levels in the Procurement Process.................................................................................................34
Plant................................................................................................................................................................................35
Storage Location...........................................................................................................................................................36
Organizational Levels in Inventory Management ...................................................................................................37
Purchasing Organization / Group..............................................................................................................................38
Plant-Specific Purchasing Organization...................................................................................................................39
Cross-Plant Purchasing Organization.......................................................................................................................40
Cross-Company-Code Purchasing Organization.....................................................................................................41
Procurement Cycle .......................................................................................................................................................42
Purchase Order .............................................................................................................................................................43
Purchase Order .............................................................................................................................................................44
Purchase Order Format................................................................................................................................................45
Item Category ...............................................................................................................................................................46
Issuing Messages..........................................................................................................................................................47
Goods Receipt...............................................................................................................................................................48
Goods Receipt for Stock Material.............................................................................................................................49
Movement Type: Examples........................................................................................................................................50
Invoice Processing.......................................................................................................................................................51
Information in an Invoice ...........................................................................................................................................52
Invoice Verification with Reference to PO...............................................................................................................53
Reference to Purchase Order......................................................................................................................................54
Basics of Procurement Process: Unit Summary ......................................................................................................55
Exercises........................................................................................................................................................................56
Solutions........................................................................................................................................................................58
Automatic Payments ........................................................................................................................................................60
Automatic Payments: Objectives ...............................................................................................................................61
The Payment Process...................................................................................................................................................62
R/3 Payment Program Overview...............................................................................................................................63
Structure of Payment Program Configuration..........................................................................................................64
All Company Codes.....................................................................................................................................................65
Paying Company Codes ..............................................................................................................................................66
Payment Method / Country ........................................................................................................................................67
Payment Method / Company Code ............................................................................................................................68
Bank Selection..............................................................................................................................................................69
Bank Selection: Ranking Order.................................................................................................................................70
© SAP AG TAFI40 iv
Bank Selection: Accounts and Amounts ...................................................................................................................71
Bank Selection: Charges .............................................................................................................................................72
Bank Selection: Value Date, Postal Code.................................................................................................................73
Parameters .....................................................................................................................................................................74
Open Item Selection ....................................................................................................................................................75
Open Item Selection ....................................................................................................................................................76
Proposal Run.................................................................................................................................................................77
Proposal List.................................................................................................................................................................78
Exception List...............................................................................................................................................................79
Payment Blocks ............................................................................................................................................................80
Editing Proposal...........................................................................................................................................................81
Edit Payments ...............................................................................................................................................................82
Payment Run (1)...........................................................................................................................................................83
Payment Run (2)...........................................................................................................................................................84
Bank Sub Accounts......................................................................................................................................................85
The Payment Document..............................................................................................................................................86
Printing Payment Media..............................................................................................................................................87
Variants for Print Programs ........................................................................................................................................88
Payment Medium Forms .............................................................................................................................................89
EDI and Payment Advices..........................................................................................................................................90
DME - Data Media Exchange....................................................................................................................................91
Cheques..........................................................................................................................................................................92
Cheque Lots ..................................................................................................................................................................93
Cheque Management...................................................................................................................................................94
Payment Documents and Cheques............................................................................................................................95
Cheque Information .....................................................................................................................................................96
Voiding Cheques and Canceling Payments..............................................................................................................97
Void Cheque Reason Codes.......................................................................................................................................98
Cheque Register ...........................................................................................................................................................99
On Line Cashed Cheques......................................................................................................................................... 100
Automatic Payments: Summary .............................................................................................................................. 101
Exercises..................................................................................................................................................................... 102
Solutions..................................................................................................................................................................... 105
Special G/L Transactions............................................................................................................................................. 116
Special G/L Transactions: Contents....................................................................................................................... 117
Special G/L Transactions: Unit Objectives ........................................................................................................... 118
Special G/L Trans - Alternate Reconciliation Acct.............................................................................................. 119
Different Types of Business Transactions............................................................................................................. 120
Special G/L Transaction Types............................................................................................................................... 121
Sp. G/L Types: Stat.Offsetting Entry (Automatic)............................................................................................... 122
Special G/L Types: Noted Items ............................................................................................................................. 123
Special G/L Types: Freely Definable Offsetting Entries .................................................................................... 124
Configuration of Special G/L Transactions........................................................................................................... 125
Special G/L Transactions:Definition of Properties and Accounts ..................................................................... 126
Automatic Statistical Offsetting-Posting................................................................................................................ 127
Special G/L Transactions - Posting Key................................................................................................................ 128
Special General Ledger: Account Control............................................................................................................. 129
Special G/L Transactions: Summary ...................................................................................................................... 130
Down Payment Processing - Example for AP ...................................................................................................... 131
Exercises..................................................................................................................................................................... 132
Solutions..................................................................................................................................................................... 133
Customer/Vendor Accounts......................................................................................................................................... 136
Customer/Vendor Accounts: Objectives................................................................................................................ 137
The SD - View of the Customer Account.............................................................................................................. 138
The Complete Customer Account.......................................................................................................................... 139
Central Versus De-central Maintenance (AR) ...................................................................................................... 140
Pages of the Customer/Vendor Account................................................................................................................ 141
AP/AR Account Groups........................................................................................................................................... 142
AP/AR Number Ranges........................................................................................................................................... 143
Control of the Field Status (3)................................................................................................................................. 144
Compare Master Data............................................................................................................................................... 145
Clearing Customer/Vendor...................................................................................................................................... 146
Alternative Payer/Payee........................................................................................................................................... 147
© SAP AG TAFI40 v
Dual Control: ‘4 Eyes’ Principle ............................................................................................................................. 148
Head Office/Branch.................................................................................................................................................. 149
Exercises..................................................................................................................................................................... 150
Solutions..................................................................................................................................................................... 151
Clearing........................................................................................................................................................................... 154
Clearing....................................................................................................................................................................... 155
Open Item Clearing: Objectives .............................................................................................................................. 156
Open Item Clearing................................................................................................................................................... 157
Posting with Clearing (4) ......................................................................................................................................... 158
Account Clearing....................................................................................................................................................... 159
Automatic Clearing Program.................................................................................................................................. 160
Sort Field also known as Allocation Field ............................................................................................................ 161
The Manual Payment Process................................................................................................................................. 162
Document Header: Payment Header....................................................................................................................... 163
Document Header: Bank Data ................................................................................................................................ 164
Document Header: Open Item Selection................................................................................................................ 165
Process Open Items ................................................................................................................................................... 166
Post the Payment....................................................................................................................................................... 167
Automatic Postings When Clearing Open Items .................................................................................................. 168
Resetting Cleared Items ........................................................................................................................................... 169
Payment Differences: Objectives ............................................................................................................................ 170
Tolerance Groups...................................................................................................................................................... 171
Configuration of Tolerance Groups........................................................................................................................ 172
Permitted Payment Differences (2) ......................................................................................................................... 173
Payment Differences................................................................................................................................................. 174
Partial and Residual Payments................................................................................................................................ 175
Reason Codes............................................................................................................................................................. 176
Exchange Rate Differences: Objectives ................................................................................................................. 177
Realized Exchange Rate Differences..................................................................................................................... 178
Account Determination ............................................................................................................................................ 179
Clearing: Summary ................................................................................................................................................... 180
Exercises..................................................................................................................................................................... 181
Solutions..................................................................................................................................................................... 186
Correspondence............................................................................................................................................................. 194
Correspondence......................................................................................................................................................... 195
Correspondence: Topic Objectives ......................................................................................................................... 196
Correspondence Overview ...................................................................................................................................... 197
Correspondence Function Overview....................................................................................................................... 198
Correspondence Process .......................................................................................................................................... 199
Correspondencefrom Correspondence Types to Forms ...................................................................................... 200
Correspondence Type: Individual Text .................................................................................................................. 201
SAPscript in the R/3 System................................................................................................................................... 202
SAPscript: Benefits................................................................................................................................................... 203
Forms ........................................................................................................................................................................... 204
Structuring Pages Using Windows......................................................................................................................... 205
Defining Page Windows .......................................................................................................................................... 206
Editing Forms ............................................................................................................................................................ 207
Requesting Forms ...................................................................................................................................................... 208
Copying Forms Between Clients............................................................................................................................ 209
Account Statement FI (1)......................................................................................................................................... 210
Account Statement FI (2)......................................................................................................................................... 211
Correspondence: Unit Summary ............................................................................................................................. 212
Exercises..................................................................................................................................................................... 213
Solutions..................................................................................................................................................................... 214
Special G/L Transactions............................................................................................................................................. 216
Special G/L Transactions: Unit Objectives ........................................................................................................... 217
Down Payment Processing: Example ..................................................................................................................... 218
Bill of Exchange Example (Without Charges)...................................................................................................... 219
Special G/L Transactions: Summary ...................................................................................................................... 220
Exercises..................................................................................................................................................................... 221
Solutions..................................................................................................................................................................... 222
Additional Local Currencies........................................................................................................................................ 225
Additional Local Currencies ................................................................................................................................... 226
© SAP AG TAFI40 vi
Parallel Currencies: Contents .................................................................................................................................. 227
Parallel Currencies: Unit Objectives...................................................................................................................... 228
Target Users of Parallel Currencies ........................................................................................................................ 229
Local Currency .......................................................................................................................................................... 230
Update Currency........................................................................................................................................................ 231
Definition of Additional Local Currencies ............................................................................................................ 232
Additional Local Currencies: Currency Type ....................................................................................................... 233
Additional Local Currencies: Exchange Rate Types ........................................................................................... 234
Additional Local Currencies: Detail - Output Currency and Translation Date ............................................... 235
Define Ledger for Additional Currencies .............................................................................................................. 236
Exchange Rate Tables .............................................................................................................................................. 237
Store Document for Parallel Currencies................................................................................................................. 238
Financial Statements Using Additional Currencies.............................................................................................. 239
Integration FI-CO...................................................................................................................................................... 240
Parallel Currencies: Summary ................................................................................................................................ 241
Exercises..................................................................................................................................................................... 242
Solutions..................................................................................................................................................................... 245
Receivables ..................................................................................................................................................................... 249
Receivables: Unit Objectives .................................................................................................................................. 250
Foreign Currency Valuation and the Sorted List.................................................................................................. 251
Currencies................................................................................................................................................................... 252
Exchange Rate Types ............................................................................................................................................... 253
Spreads........................................................................................................................................................................ 254
Customizing: Valuation Methods........................................................................................................................... 255
Valuation (without Update)..................................................................................................................................... 256
Valuation (with Update)........................................................................................................................................... 257
Open Item Valuation ................................................................................................................................................ 258
Customizing: Account Determination for Open Item Exchange Rate Differences ........................................ 259
IVA Posting for Doubtful Receivables................................................................................................................... 260
Flat-Rate IVA Posting for Doubtful Receivables ................................................................................................. 261
Exercises..................................................................................................................................................................... 262
Solutions..................................................................................................................................................................... 264
Overview of Credit/Risk Management...................................................................................................................... 268
Overview of Credit/Risk Management: Unit Objectives .................................................................................... 269
Course Overview Diagram...................................................................................................................................... 270
Introduction................................................................................................................................................................ 271
Different Forms of Payment Guarantee ................................................................................................................. 272
Total Commitments in Credit Management .......................................................................................................... 273
Integration of Credit Management with Risk Management................................................................................ 274
Areas of Credit Control............................................................................................................................................ 275
Decentralized Organization..................................................................................................................................... 276
Centralized Organization ......................................................................................................................................... 277
Currency of Credit Control Area - Decentralized................................................................................................. 278
Currency of Credit Control Area - Centralized.................................................................................................... 279
Determining the Credit Control Area ..................................................................................................................... 280
Credit Limit for Individual Customers or for Groups of Customers ................................................................. 281
Credit Limit for New Customers ............................................................................................................................. 282
Maintaining Credit Data........................................................................................................................................... 283
Dividing credit control areas internally .................................................................................................................. 284
Classifying customers............................................................................................................................................... 285
Central Data and Data in each Credit Control Area............................................................................................. 286
Extended credit master data .................................................................................................................................... 287
Requesting D&B Data.............................................................................................................................................. 288
Points at Which a Credit Check Can Be Carried Out .......................................................................................... 289
Automatic Settings.................................................................................................................................................... 290
Overview of Check Types ....................................................................................................................................... 291
Static and Dynamic Checks..................................................................................................................................... 292
Checking Against Open Items ................................................................................................................................ 293
Checking Against Oldest Open Items ..................................................................................................................... 294
Credit Management in a Distributed Scenario ......................................................................................................295
Payment Differences and Special Commitments.................................................................................................. 296
Payment Differences - Disputed Items ................................................................................................................... 297
Payment Differences - Undisputed Items .............................................................................................................. 298
© SAP AG TAFI40 vii
Receivables from Special G/L Transactions......................................................................................................... 299
Processing Blocked Documents .............................................................................................................................. 300
Release........................................................................................................................................................................ 301
Releasing Documents and Carrying Out Another Check.................................................................................... 302
Checking and Reassigning Documents .................................................................................................................. 303
Information Sources Specific to Credit Management.......................................................................................... 304
Information Sources - General................................................................................................................................ 305
Preventing Subsequent Functions.......................................................................................................................... 306
Subsequent Functions for Orders ............................................................................................................................ 307
Subsequent Delivery Functions.............................................................................................................................. 308
Overview.................................................................................................................................................................... 309
Reorganizing Credit Data ........................................................................................................................................ 310
Changing the Credit Control Area Assignment.................................................................................................... 311
Changing a Credit Account..................................................................................................................................... 312
Risk Minimization for Receivables........................................................................................................................ 313
Reports in Credit Management............................................................................................................................... 314
FI: Authorization for Credit Data........................................................................................................................... 315
Overview of Credit/Risk Management: Summary ............................................................................................... 316
Exercises..................................................................................................................................................................... 317
Solutions..................................................................................................................................................................... 319
Reporting Tools ............................................................................................................................................................. 321
Reporting Tools ......................................................................................................................................................... 322
Reporting Tools: Objectives.................................................................................................................................... 323
Reporting Overview: Objectives ............................................................................................................................. 324
Reporting Tools......................................................................................................................................................... 325
Where are reports?.................................................................................................................................................... 326
Report Name Structure ............................................................................................................................................. 327
Report Variants.......................................................................................................................................................... 328
User Roles and Reporting: Objectives.................................................................................................................... 329
What is the Accounts Payable and Accounts Receivable Information System? ............................................. 330
Evaluations - A Two-Step Process......................................................................................................................... 331
Standard Evaluations................................................................................................................................................ 332
Functions for Drilldown Lists................................................................................................................................. 333
Report Tree and Access Paths................................................................................................................................. 334
Report Tree: Characteristics................................................................................................................................... 335
Reporting Tools: Summary ..................................................................................................................................... 336
Exercises..................................................................................................................................................................... 337
Solutions..................................................................................................................................................................... 338
Section: Closing ................................................................................................................................................................. 339
Closing Process.............................................................................................................................................................. 340
Closing Process......................................................................................................................................................... 341
Course Objectives ..................................................................................................................................................... 342
Overview of Closing Process: Course Overview Diagram................................................................................. 343
Month-End Closing Overview................................................................................................................................ 344
Year-End Closing Overview................................................................................................................................... 345
The Financial Statement............................................................................................................................................... 346
The Financial Statement........................................................................................................................................... 347
The Financial Statement Program: Unit Objectives............................................................................................. 348
Financial Statement Versions Overview................................................................................................................ 349
Financial Statement Versions.................................................................................................................................. 350
The Balance Sheet Section of an F/S Version....................................................................................................... 351
The Profit and Loss Section of an F/S Version..................................................................................................... 352
Account Group Allocation According to Balance................................................................................................ 353
Texts ............................................................................................................................................................................ 354
Drilldown Reporting................................................................................................................................................. 355
Drilldown List and Detail List Reporting .............................................................................................................. 356
Cost-Of-Sales and Period Accounting Views ....................................................................................................... 357
Cost-Of-Sales Accounting and Functional Areas................................................................................................. 358
The Financial Statement: Unit Summary ............................................................................................................... 359
Exercises..................................................................................................................................................................... 360
Solutions..................................................................................................................................................................... 363
Assets and Liabilities .................................................................................................................................................... 368
© SAP AG TAFI40 viii
Assets and Liabilities (1) ......................................................................................................................................... 369
Assets and Liabilities (2) ......................................................................................................................................... 370
Assets and Liabilities: Unit Objectives I................................................................................................................ 371
Assets and Liabilities: Unit Objectives II .............................................................................................................. 372
Fixed Assets: Topic Objectives ............................................................................................................................... 373
Assets on the Balance Sheet.................................................................................................................................... 374
Periodic tasks in FI-AA relevant for FI-GL .......................................................................................................... 375
Settlement of Capital Investment Measures .......................................................................................................... 376
Organizational Procedure for Depreciation Posting............................................................................................. 377
Fiscal Year Change/Year-End Closing .................................................................................................................. 378
Current Assets: Topic Objectives........................................................................................................................... 379
Maintaining the GR/IR Clearing Account............................................................................................................. 380
Material Price Changes ............................................................................................................................................ 381
Material Valuation in the R/3 System .................................................................................................................... 382
Lowest Value Determination .................................................................................................................................. 383
Balance Sheet Valuation.......................................................................................................................................... 384
Physical Inventory Procedure ................................................................................................................................. 385
GR/IR Account Analysis: Topic Objectives ......................................................................................................... 386
GR/IR Clearing Account Analysis and Declaring Acquisition Tax.................................................................. 387
Receivables (& Payables): Topic Objectives ........................................................................................................ 388
Customizing I: Balance Confirmations.................................................................................................................. 389
Customizing II: Balance Confirmations................................................................................................................. 390
IVA Posting for Doubtful Receivables................................................................................................................... 391
Foreign Currency Valuation and the Sorted List.................................................................................................. 392
Customizing: Regroup Receivables and Payables................................................................................................ 393
Example: Customers with Credit Balance ............................................................................................................. 394
Balancing for Affiliated Companies ....................................................................................................................... 395
Changed Reconciliation Account........................................................................................................................... 396
Checks/Banks: Topic Objectives............................................................................................................................ 397
Automatic Postings - Exchange Rate Differences................................................................................................ 398
Account Determination in Foreign Currency Balances....................................................................................... 399
Valuing Foreign Currency Balance Sheet Accounts............................................................................................ 400
Accrual/Deferral Postings: Topic Objectives........................................................................................................ 401
Accrual/Deferral Postings........................................................................................................................................ 402
Accrual/Deferral Posting: Warehouse Lease......................................................................................................... 403
Assets and Liabilities: Unit Summary .................................................................................................................... 404
Exercises..................................................................................................................................................................... 405
Solutions..................................................................................................................................................................... 409
Profit and Loss............................................................................................................................................................... 416
Profit and Loss........................................................................................................................................................... 417
Profit and Loss: Unit Objectives ............................................................................................................................. 418
Controlling: Topic Objectives................................................................................................................................. 419
Controlling in R/3..................................................................................................................................................... 420
Allocating Costs to Financial Accounting............................................................................................................. 421
Allocating Costs to CO Objects I ............................................................................................................................ 422
Allocating Costs to CO Objects II........................................................................................................................... 423
Reconciliation Ledger .............................................................................................................................................. 424
Reconciliation Postings............................................................................................................................................ 425
Lock Period in Controlling...................................................................................................................................... 426
Posting Salary Expenses from HR: Topic Objectives ......................................................................................... 427
Payroll Procedure and Subsequent Activities ....................................................................................................... 428
Posting Payroll Results to Accounting................................................................................................................... 429
Additional Subsequent Activities ............................................................................................................................ 430
Month-End Activities in FI ..................................................................................................................................... 431
Profit and Loss: Unit Summary ............................................................................................................................... 432
Exercises..................................................................................................................................................................... 433
Solutions..................................................................................................................................................................... 434
Customizing Technical, Organizational and Documentary Steps.......................................................................... 435
Customizing Technical, Organizational and Documentary Steps ..................................................................... 436
Customizing Technical, Organizational and Documentary Steps: Unit Objectives ....................................... 437
Customizing Technical Steps: Topic Objectives .................................................................................................. 438
Defining Posting Periods......................................................................................................................................... 439
Posting Period Control ............................................................................................................................................. 440
© SAP AG TAFI40 ix
Balance Carry-Forward ............................................................................................................................................ 441
Schedule Manager: Benefits.................................................................................................................................... 442
Schedule Manager: Monitor.................................................................................................................................... 443
Schedule Manager: Scheduling ............................................................................................................................... 444
Schedule Manager: Task List - Flow Definition................................................................................................... 445
Schedule Manager: Worklist Monitor.................................................................................................................... 446
Customizing Organizational Steps: Topic Objectives ......................................................................................... 447
Subsequent BA/PC / Profitability Segment Adjustment..................................................................................... 448
Business Area Allocation......................................................................................................................................... 449
Customizing Documentary Steps: Topic Objectives ........................................................................................... 450
Balance Audit Trail (Accumulated)....................................................................................................................... 451
Customizing Technical, Organizational, and Documentary steps: Unit Summary ........................................ 452
Exercises..................................................................................................................................................................... 453
Solutions..................................................................................................................................................................... 455
Closing Process.............................................................................................................................................................. 460
Closing Process: Unit Objectives ............................................................................................................................ 461
Month-End Closing Process.................................................................................................................................... 462
Year-End Closing Process....................................................................................................................................... 463
Other Closing Information....................................................................................................................................... 464
Transferring data from FI to Consolidation: Topic Objectives .......................................................................... 465
Data Streams .............................................................................................................................................................. 466
Integration of Master Data....................................................................................................................................... 467
Preparation in FI ........................................................................................................................................................ 468
Realtime Updates ...................................................................................................................................................... 469
Periodic Extract ......................................................................................................................................................... 470
Financial Statement Version for Consolidation.................................................................................................... 471
Rollups........................................................................................................................................................................ 472
Closing Process: Unit Summary .............................................................................................................................. 473
Download Financial Accounting TAFI40 - 2