KEYBOARD SHORTCUTS
Instead of an SAP icon button, you can use a keyboard shortcut. A keyboard shortcut is a key or combination of keys that you can use to access icon button functions while you are working in SAP. On a PC, the icon name and keyboard shortcut are displayed when you place the mouse over the icon.
Note: Keyboard shortcuts may be different for the same icon depending upon the SAP screen you are in.
MAC Note: The Mac does not display keyboard shortcuts, but the keys function the same as on a PC. On some Macintosh computers, when you try to use the Function keys, a dialogue box may appear saying that your Function keys need to be set up in SAP. To enable your Function keys, check the option not to display this message again.
Standard Toolbar Buttons
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Button
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Keyboard Shortcut
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Description
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Button
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Keyboard Shortcut
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Description
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Enter key
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Enter/Continue
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Ctrl G
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Continue Search
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Ctrl S
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Save
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F1
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Help
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F3
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Back
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Ctrl Page Up
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Scroll to top of document.
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Shift F3
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Exit System Task.
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Page Up
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Scroll up one page.
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F12
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Cancel
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Page Down
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Scroll down one page
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Ctrl P
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Print
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Ctrl Page Down
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Scroll to last page of document.
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Ctrl F
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Find
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 (PC only)
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None
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Create new session.
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 (PC only)
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Alt F12
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Customize local layout.
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Application Toolbar and Screen Buttons
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Button
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Keyboard Shortcut
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Description
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Button
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KeyboardShortcut
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Description
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F8
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Execute
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None
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Update/Refresh
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F5
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Overview
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Shift F5
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Get variant
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Shift F2
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Delete
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Shift F6
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Selection screen help
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Navigation Buttons
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Button
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Keyboard Shortcut
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Description
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Button
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KeyboardShortcut
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Description
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Enter
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Enter/Continue/Copy
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F12
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Cancel
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F8
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Scroll left
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Shift F1 Shift F7
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Scroll right Next item
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Ctrl Shift F1
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Move Favorites Up
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Ctrl Shift F2
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Move Favorites Down
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Ctrl F7
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Previous layout
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Ctrl F8
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Next layout
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Ctrl F10
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User menu
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Ctrl F11
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SAP menu
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F6
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Display Period screen
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Matchcode Buttons
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Button
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Keyboard Shortcut
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Description
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Button
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KeyboardShortcut
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Description
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 (Mac)
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F4
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Display Matchcode list.
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 (PC)
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F4
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Display Matchcode list.
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F6
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Insert in personal list. Click on an item, then on the button.
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Shift F6
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Display personal value list. After you create the personal list, click on the button to end the list.
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Shift F6
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Restores the original Matchcode list.
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 (PC only)
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Shift F4
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Hold list displayed while you make a selection. Click on the button, then double-click to select a value.
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Working with Data
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Button
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Keyboard Shortcut
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Description
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Button
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KeyboardShortcut
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Description
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Ctrl F1
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Select all items on screen.
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Ctrl F2
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Deselect all items on screen.
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Ctrl F3
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Start/end of block. Select the first item; click the button. Select the last item; click the button.
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Ctrl F6
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Display results.
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F7
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Display all possible values.
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F8
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Collapse all levels.
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Ctrl Shift F5
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Sort in ascending order: Change sort order to descending or ascending (Fund Analysis rpt)
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Ctrl Shift F4
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Sort in descending order.
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F2
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Selection options. Choose values >, <, etc.
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Shift F4
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Dynamic selections. Select additional fields for search criteria.
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 (Mac)
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F5
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Display -> Change. Switches from display to change mode.
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Shift F5
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Filter; restrict values to search on Matchcode list.
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None
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Multiple Selection. Include or exclude single values or ranges of values.
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None
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Replace item back into workflow in Workflow Inbox.
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Using Transactions
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Button
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Keyboard Shortcut
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Description
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Button
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KeyboardShortcut
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Description
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F6
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Display header details.
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F2
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Display line item details.
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F2
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Display additional info for PO line item.
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None
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Services for object (Display JVs, Reqs).
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Shift F5 Ctrl F12
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General Statistics (Reqs) PO History
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Shift F5
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Display delivery schedule for a PO line item.
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Ctrl F11
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Display delivery address.
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Shift F6
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Display conditions for a PO line item.
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F7
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Display the vendor address for a PO.
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Ctrl Shift F6
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Show release strategy for PO.
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Formatting Text
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Button
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Keyboard Shortcut
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Description
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Button
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Keyboard Shortcut
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Description
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Shift F2
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Delete selection line.
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 (PC only)
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Ctrl Shift F2
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Copy text (JV line item).
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 (PC only)
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Ctrl Shift F1
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Cut text (JV line item).
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Ctrl F10 Shift F6
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Item text (POs) Detailed text (JVs)
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F9
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Paste text into field after you copy or cut it. Position the cursor and click the button.
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 (Mac only)
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Shift F4
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Search and replace words in the JV text screen.
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F9
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Select. Click in a line item, then on the button.
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F6
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Create text (JVs).
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The Windows key on the keyboard can also perform many helpful functions…
1. Pressing the Windows key by itself will open or hide the Start menu.
2. Pressing the Windows key along with another key (or keys) will do the following:
Break - will open the Systems Properties dialog box.
D - will show the desktop
E - opens My Computer
F - initiates a search for files or folders
Ctrl+F - opens a search for computers
F1 - opens the Windows Help window
M - minimizes all windows
Shift+M - will restore all minimized windows
R - opens the Run dialog box
U - opens the Utility Manager
You can also turn off the icon button names and keyboard shortcuts…
1. Click the Customizing local layout button on the far right of the SAP screen. You will see the following pop-up screen.
2. Click the Options tab if it is not the default.
3. Click in the radio button to the left of an option under Quick Info.
None Turns off the button name and keyboard shortcut.
Slow Button name and shortcut are displayed a few seconds after you place the cursor on the button.
Quick Button name and shortcut are displayed immediately after you place the cursor on the button.
