SAP FIGL Configuration SAP R/3 ENTERPRISE 4.7
A) COMPANY CODE CONFIGURATION
1. Creating company code in SAP – “OX02”
SAP Menu - Tools- Customizing- IMG- SPRO - Edit Project-
IMG - Enterprise Structure- Definition - Financial Accounting - Define,
copy, delete, check company code
2. Create Chart of accounts in SAP – “OB13” FOR CREATION
– “OBY7” FOR COPYING
IMG - Financial Accounting - General Ledger Accounting - G/L Accounts
- Master Records - Preparations - Edit Chart of Accounts List
3. Assign Company code to Chart of accounts – “OBY6”
IMG - Financial Accounting - General Ledger Accounting - G/L Accounts- Master Records - Preparations - Assign Company Code to Chart of Accounts
4. Define Account Group – “OBD4”
IMG - Financial Accounting - General Ledger Accounting - G/L Accounts- Master Records - Preparations - Define Account Group
In order to organize and manage a large number of G/L accounts better in SAP, they are arranged in account groups.
The accounts of an account group normally have similar business functions. You could, for example, have an account group for cash accounts, one for expense accounts, one for revenue accounts, and one for other balance sheet accounts, etc.
5. Define Retained Earnings Account in SAP – “OB53”
IMG - Financial Accounting - General Ledger Accounting - G/L Accounts
- Master Records- Preparations - Define Retained Earnings Account
You assign a retained earnings account to each P&L account by specifying a P&L statement account type in the chart of accounts area of each P&L account in SAP.
Enter X in P& L statement
Enter the account code for Retained earnings account. (Always select last account code of liabilities group)
Click -> You will get a message “Account not created in chart of accounts YCCA”,
ignore it by pressing enter.
Click to save entry.
(This retained earnings account is required to carry on the difference between
the local reporting and parent reporting. For example:- As per the local law the
depreciation is calculated at 10% Straight line method (works out to 10,000
INR) whereas as per the parent companies reporting the depreciation rate is
15% SLM (works out to 15,000 INR). Thus the depreciation calculated will be
different for local and parent. Thus the profit reported will be different and the
profit carried forward to the balance sheet will be different.
In SAP we manage this by creating different GL codes.
Example:
The local depreciation is posted to GL code 460001 Depreciation Local 10000
INR
The depreciation for the parent is posted as a difference between local and
parent (15,000 INR – 10,000 INR = 5,000 INR) to GL code 460002
Depreciation local – parent 5,000 INR
The GL code 460001 is mapped to retained earnings account X and the GL
code 460002 is mapped to retained earnings account Y in SAP.
6. Maintain Fiscal Year Variant – “OB29”
IMG- Financial Accounting - Financial Accounting Global Settings -
Fiscal Year- Maintain Fiscal Year Variant
7. Assign Company Code to a Fiscal Year Variant – “OB29”
IMG- Financial Accounting - Financial Accounting Global Settings -
Fiscal Year- Assign Company Code to a Fiscal Year Variant
8. Define Posting period Variant – “OBBO”
IMG- Financial Accounting- Financial Accounting Global Settings -
Document- Posting Periods - Define Variants for Open Posting Periods
(The name of this variant is identical to the company code name. Every company code is allocated to this variant with the same name.)
9. Open and Close Posting Periods – “OB52”
IMG - Financial Accounting - Financial Accounting Global Settings -
Document- Posting Periods - Open and Close Posting Periods
Various account types in SAP are:-
A – Assets
D – Debtors
K - Creditors
M – Material
S - GL
10. Assign Posting period Variant to Company code
IMG - Financial Accounting - Financial Accounting Global Settings -
Document- Posting Periods - Assign Variants to Company Code
The posting period variant 9100 needs to be assigned to company code 9100
Assign 9100 to company code 9100
11. Create document number ranges for company code
– “FBN1/OBH1/OBH2”
IMG - Financial Accounting - Financial Accounting Global Settings -
Document- Document Number Ranges - Define Document Number
Ranges.
11.1 Copy document number ranges to fiscal year (OBH2)
IMG - Financial Accounting - Financial Accounting Global Settings -
Document- Document Number Ranges - Copy to Fiscal Year
Every year you need to maintain the number ranges in FI for your company
code. This can be done by copying number ranges from earlier fiscal year.
This can be done using transaction code OBH2.
12. Define document type and assign document number range - – “OBA7”
IMG- Financial Accounting - Financial Accounting Global Settings -
Document- Document Header- Define Document Types
13. Enable Fiscal Year Default
IMG - Financial Accounting - Financial Accounting Global Settings -
Document- Default Values for Document Processing- Enable Fiscal Year
Default
14. Enable Default Value date
IMG - Financial Accounting- Financial Accounting Global Settings -
Document-Default Values for Document Processing- Enable Fiscal Year
Default
15. Maintain Field Status Variants – “OBC4”
IMG - Financial Accounting - Financial Accounting Global Settings -
Document- Line Item- Controls - Maintain Field Status Variants
16. Assign Company Code to Field Status Variants
IMG - Financial Accounting - Financial Accounting Global Settings -
Document- Line Item - Controls - Assign Company Code to Field Status
Variants
17. Screen variants for document entry
IMG - Financial Accounting - Financial Accounting Global Settings -
Document- Line Item- Controls - Screen Variants for Document Entry
The screen variant, which you specify for each company code, addresses
special screens for documents for several specific functions in SAP. You
determine the screen variant dependent on the company code.
Example
In an Indian company code, for example, a screen with fields for withholding
tax is required when entering a vendor item. You therefore have to select a
special screen variant for Indian company codes.
Select the option, which is required.
In our example we will select the standard version only
Enter field status variant 9100
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The screen variant field is already blank, so no need of saving entry.
18. Define Tolerance Groups for Employees in SAP – “OBA4”
IMG - Financial Accounting - Financial Accounting Global Settings -
Document- Line Item- Define Tolerance Groups for Employees
19. Assign User/Tolerance Groups
IMG - Financial Accounting - Financial Accounting Global Settings -
Document- Line Item- Assign User/Tolerance Groups
20. Maximum Exchange Rate Difference
IMG - Financial Accounting - Financial Accounting Global Settings -
Document- Document Header- Maximum Exchange Rate Difference -
Define Maximum Exchange Rate Difference per Company Code
21. Check company Code settings in Global parameters
IMG - Financial Accounting - Financial Accounting Global Settings -
Company Code- Enter Global Parameters
22. Define Additional Local currencies (Optional)
IMG - Financial Accounting - Financial Accounting Global Settings -
Company Code - Multiple Currencies - Define Additional Local Currencies
23. Define Additional Local currencies for Ledgers (Optional)
IMG - Financial Accounting - Financial Accounting Global Settings -
Company Code - Multiple Currencies - Define Additional Local Currencies
24. Define Company
IMG - Enterprise Structure - Definition - Financial Accounting -
Company Code- Define company
25. Assign company code to company
IMG - Enterprise Structure - Assignment - Financial Accounting -
Assign Company code to company
Assign company code 9100 to company 9100 in SAP.
27. Check Calculation Procedure
IMG - Financial Accounting- Financial Accounting Global Settings - Tax
on Sales/Purchases- Basic Settings - Check Calculation Procedure
28. Assign Country to Calculation Procedure
IMG - Financial Accounting- Financial Accounting Global Settings - Tax
on Sales/Purchases- Basic Settings - Check Calculation Procedure
In this step we assign the calculation procedure created in the earlier step to
the country. The country is the country of the company code.
In our case the country of the company code is India.
29. Define Tax Codes for Sales and Purchases
IMG - Financial Accounting- Financial Accounting Global Settings - Tax
on Sales/Purchases- Calculation- Define Tax Codes for Sales and
Purchases
B) Creating General Ledger (GL) account codes in the Chart
of accounts:-
1) Create GL account in Chart accounts and company code – “FS00”
C) Configuration for GL Automatic clearing: -
1. Automatic Clearing
IMG - Financial Accounting - General Ledger Accounting- Business
Transactions- Open Item Clearing - Prepare Automatic Clearing
2. Define Tolerance Groups for G/L Accounts – “OBA4”
IMG - Financial Accounting - General Ledger Accounting- Business
Transactions- Open Item Clearing - Clearing Differences - Define
Tolerance Groups for G/L Accounts
3. Assigning accounts for GL Clearing Differences
IMG - Financial Accounting - General Ledger Accounting- Business
Transactions- Open Item Clearing - Clearing Differences - Create
Accounts for Clearing Differences
For G/L account clearing, define the limits within
which differences are accepted. In this activity you define the accounts
to which these differences should be posted.
Enter chart of accounts YCCA
Click on to save the rules
Click on to update the posting keys
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Update the following:-
Click
And update GL code 470706, which is clearing difference account (G/L). It is
an expense account
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Click
D) Configuration for Foreign currency Valuation
In this configuration you define the specifications required for the valuation of
foreign currency balances e.g. Bank accounts holding foreign exchange and
Open items in foreign currency e.g. Customers and Vendors
1. Define Valuation methods
IMG - Financial Accounting - General Ledger Accounting- Business
Transactions- Closing - Valuating - Foreign Currency Valuation - Define
valuation methods
SAP uses exchange rate type M to value all foreign currency items. M is the
average rate of any foreign currency.
In this step, you define your valuation methods for the open items. With the
valuation method, you group specifications together, which you need for the
balance and individual valuation. Before every valuation run, you specify the
required valuation method.
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SAP provides various valuation methods. You can create your own key
starting with Z.
SAP provides following valuation methods: -
Let us create our own valuation methods.
Click on
Update the following:-
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Exchange rate type B is Bank selling and Exchange rate G is bank buying
rate.
In the valuation procedure various configuration options are available
Relevant for open items
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The valuation is only displayed if the valuation
difference between the local currency amount and the valued amount is
negative that is an exchange loss has taken place. The valuation is carried
out per item total.
The valuation is only displayed if, as a consequence,
the new valuation has a greater devaluation and/or a greater revaluation for
credit entries than the previous valuation. The valuation is calculated per item
total.
If you select this procedure, revaluations are also taken into
consideration.
If you select this method system only does a revaluation if
applicable but does not do devaluation where there is exchange loss.
If you select this parameter then the open items are valuated at
the acquisition price. This way the valuation difference is set to zero. The old
valuation method is reset. The account determination is reversed: The
revenue that arises is posted to the expense account.
Exchange rates are types are attached to the valuation method.
If you select this field, the account
balance/group balance in the relevant foreign currency is used to determine
the exchange rate type. This is relevant for account balance revaluation
A document type SA is attached to the valuation method.
Let us configure another valuation method for Bank Balance:
Click on
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Click
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2. Assign GL accounts for Foreign Currency valuation
IMG - Financial Accounting - General Ledger Accounting- Business
Transactions- Closing - Valuating - Foreign Currency Valuation -
Prepare Automatic Postings for Foreign Currency Valuation
Exchange rate difference in foreign currency balances e.g. bank accounts
held in foreign currency
Enter Chart of accounts YCCA
Double click on KDB Line
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Here you will enter the following
Exchange rate difference key: Can be kept blank or you can enter a key with 4
digit e.g. 0001. In case you create this exchange rate key then the same has
to be updated in the GL code of the foreign currency account i.e. control data
tab which has the field exchange rate difference key. Only when it is attached
the system will revalue the foreign currency account.
Expense account: You need to enter the expense GL code for Unrealized
foreign exchange loss. The loss on revaluation is unrealized and will be
automatically reversed in the next month e.g. 472002 Unrealized Exchange
Gain/Loss – Trade
E/R gains: You need to enter the revenue GL coded for Unrealized Foreign
exchange gain. The loss on revaluation is unrealized and will be automatically
reversed in the next month e.g. 472002 Unrealized Exchange Gain/Loss –
Trade. You can have a separate account or the same account.
Exchange rate difference in open items e.g. Accounts Receivable and Accounts
Payable
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Here you will enter the GL code for Accounts receivable or Accounts
Payable (the reconciliation account). You can enter different GL codes
for each currency code and currency type. Alternatively if you do not
want different GL codes for each currency you can keep them blank
Enter chart of accounts YCCA in the pop up
Click on and update the following:-
Double click on KDF Line
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119020 is the GL code for Account Receivables trade 3rd parties
Loss: Here you enter the GL code for exchange loss, which is realized
Gain: Here you enter the GL code for exchange gain, which is realized.
Val. loss 1: Here you enter the GL code for unrealized exchange Loss on
revaluation of open items i.e. accounts receivable and accounts payable
Val. gain 1: Here you enter the GL code for unrealized exchange gain on
revaluation of open items i.e. accounts receivable and accounts payable
Bal.sheet adj.1 : Here you enter the GL code to which the receivable and
payables adjustment is posted during foreign currency valuation of open
items.
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The SAP System supports two valuation areas in parallel. This account is
used during valuation of the first valuation area.
The first valuation area reflects the local view of the Company code, the
second valuation area takes the corporate policy for the valuation into
consideration.
E) Configuration for regrouping postings
1. Define Adjustment Accounts for GR/IR clearing
IMG - Financial Accounting - General Ledger Accounting- Business
Transactions- Closing - Regrouping - Define Adjustment Accounts
for GR/IR Clearing
The goods receipt/invoice receipt (GR/IR) clearing account is a provision
account, and is posted to whenever you receive goods that have not been
invoiced yet or whenever you receive invoices for goods that have not been
delivered yet.
In this activity you define the numbers of the adjustment and target accounts
for the automatic postings for the GR/IR clearing account.
Transfer postings have to be made at the balance sheet date to reflect the
goods invoiced but not delivered and the goods delivered but not invoiced.
Transaction code F.19 analyzes the GR/IR clearing account and posts
adjustments entries for outstanding amounts to adjustment accounts. It makes
the offsetting entry to the account for goods delivered but not invoiced or to
the account for goods invoiced but not delivered (target account).
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Update the following:-
Double click BNG
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Update the following: -
Reconciliation account: Enter the GL code 219914 i.e. GR/IR clearing account
(Goods Receipt/Invoice receipt)
Adjustment account: Enter the GL code 219915 i.e. GR/IR correction account
Targ. Acct : Enter the GL code 119522 GR/IR Invoiced but goods not yet
received
Click Save
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Enter chart of accounts YCCA if the pop up comes
Double click GNB
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Update the following: -
Reconciliation account: Enter the GL code 219914 i.e. GR/IR clearing account
(Goods Receipt/Invoice receipt)
Adjustment account: Enter the GL code 219915 i.e. GR/IR correction account
Targ. Acct : Enter the GL code 219916 GR/IR Shipped not invoiced
Click Save
F) Creating Balance sheet and Profit and Loss account
1. Define Financial Statement Version (FSV)
IMG - Financial Accounting - General Ledger Accounting- Business
Transactions- Closing - Documenting - Define Financial Statement
Versions
You define the versions you need to create a balance sheet and profit and
loss statement. You can create number of financial statement versions for
your chart of accounts one for the local reporting, one for parent reporting. In
each version you can group the GL codes differently.
You can define versions for a specific chart of accounts, for a group chart of
accounts, or without any specific assignment.
You then determine the financial statement items for your version.
You assign groups of accounts to the items at the lowest levels of the
hierarchy. You can select the criteria that determine which items the accounts
are displayed in. For example, accounts or groups of accounts can be
assigned to particular items based on their balance.
Alternatively, you can also assign functional area intervals at the lowest level
of the structure, instead of account intervals. Either account intervals or
functional area intervals can be assigned to a financial statement item. You
must explicitly define financial statement versions to which functional areas
are assigned as such. You do this by setting the "Fun.area allowed" indicator.
This financial statement version can then also be used by the notes to
financial statement in the G/L account information system.
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Click on or to start creating FSV from scratch. In case you want
to copy from existing FSV you need to position the cursor on the FSV as
source FSV e.g.
and
then click on and update the following parameters
And then click on
We will cover here Creating FSV from scratch.
Click on
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Give the code for the FSV e.g. YCCA and name for the version.
Give the maintenance language cod e.g EN (for English)
If the item keys are required automatically then you need to select, else
deselect it.
Enter the chart of accounts YCCA
Click on
Click on
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The above nodes are created automatically:-
P+L Result gives profit and loss in income statement
Net result: profit profit carried forward to balance sheet
Net result: loss Loss carried forward to balance sheet
Position the cursor on the node YCCA and then
Click on
Update the following information and click the continue button
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Thereafter click and click on and
then click on and click on Reassign
Select subordinate
Similarly assign the various nodes to the respective elements which should
finally look like this.
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Double click on and update the
following
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Thereafter change the description of item by
double clicking and updating the following information
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Rename everything to look like this
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To create further nodes below Assets proceed as follows:-
Position the cursor on and click on
and update the following information
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After updating your FSV will look like this
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Create further nodes as follow under Current assets
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Under Cash & Cash Equivalents create further nodes 11000 Petty cash and
11100 Bank – Current accounts.
After creating all the above nodes the FSV configuration will look like this
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Now we will see how to assign GL accounts to the the node Bank
current accounts
Position the cursor on the node
and click on and update the bank GL codes
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D and C are debit and credit balance of the account.
After assigning the accounts FSV will look as follows:-
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Now if this bank account is an overdraft account i.e. Bank balance can
become a debit or credit balance. In case bank balance becomes credit i.e.
negative then it should be regrouped to the liabilities side of balance sheet
under current liabilities.
We will similarly create the various nodes under liabilities which appear as
shown below:-
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Now to regroup the balance from Bank – Current assets node to the current
liabilities node we proceed as follows:-
Position the cursor on item in
Bank -Current accounts on Current asset side and click on Select , the
bank accounts get highlighted as follows:-
Thereafter position the cursor on the
in bank overdraft under current liabilities and then click on Edit - Debit/credit
shift - Define
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Click since 114500 should be debit and 2114500 node should be credit
The display will appear as follows:-
The item should be placed
under Shareholder's Equity. To do so proceed as follows:-
Position the cursor on and
click on Select and position the cursor on
and click on Select .
Thereafter click on the item and click on Reassign
and select subordinate
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Likewise you need to create various node under Income statement and assign
GL account codes to each of the lowest level node.
Finally after assigning GL code to each node, you need check the non
assignment of GL codes to your company code.
Proceed as follows:-
Click on
And update company code 9100
This step will give you list of accounts not assigned to the various nodes
After assigning the non assigned GL codes to various nodes your FSV is
ready to be used by company code 9100
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G) FI Integration with other modules
1. Integration with Overhead Cost Controlling
When a reconciliation ledger is implemented in the CO, you need to define
this account. Postings will happen from the controlling module to the FI in
order to balance FI.
Scenario:-
Lets assume controlling allocations has happened between 2 company codes.
Since allocation has taken place in the controlling module, there will be no
corresponding posting in FI in both the company codes.
In order that posting happens in both the company codes in FI, you need to
configure this setting.
IMG - Financial Accounting - General Ledger Accounting - Business
Transactions - Integration - Overhead Cost Controlling - Define
Accounts for Overhead Cost Controlling
Enter chart of accounts YCCA and Click on Save
Enter GL code 450020 Reconciliation Ledger Adjustment Account
Click
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2. Integration with Materials Management
In this topic we will learn how the integration within FI MM, and SD takes
place .We will also learn how accounting entries are posted automatically and
how do we configure them?
There are certain simple things you need to understand to know how this
integration happens.
First all Materials in SAP should have a material master.
This material master has various views right from Basic views to Purchasing
views, production, sales and distribution and accounting and controlling views.
We will not get into the detail of Material master at this stage but it would
suffice for us to understand that Material Master is the heart of all integration.
In the accounting view of Material master amongst other values we have a
Valuation Class field. This Valuation class is the vital link which ensures that
Accounting documents are posted automatically. Every material will have a
valuation class field.
You can go to transaction code mm03 put any material no and click on
Accounting 1 view on which you will find the Valuation Class field.
Examples of Valuation Class could be Finished Goods,Semi Finished goods,
Raw Material etc
The combination of this Valuation Class+ the Movement Type(which I
have defined below) helps in determining the Gl accounts. Read this
statement twice to understand how gl accounts are automatically updated
What is a Movement Type?
All Material movements in MM happen with respect to a Movement Type.
For eg Goods receipt is defined with movement type 101
Goods issue to production order is defined with movement type 261
Scrapping of goods is defined with movement type 551
Goods delivered to the customer with movement type 601
Initial upload of stock is defined with movement type 561
SAP helps us to have different gl accounts for the various movements for the
same material by linking this movement type to a transaction key. So where
do we do we go and fit in all the different Gl accounts which we require?
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Before we get into that let us take an example of a movement type and see
how Gl accounts are automatically updated. If you are with me till now lets
move ahead. If not I suggest you read the above page once again. All right
lets get going dear friends.
Quick recap.
Material Master->Valuation Class--Movement Type-Transaction key.
Stick in all the gl accounts at this place. How we do this will see very shortly.
Let us now understand a few MM transactions and its accounting integration:-
1) Goods Receipt of Raw Material against a purchase order:-
Movement type for goods receipt against purchase order is 101.
The accounting entry posted is as follows:-
Inventory of Raw Material Debit
GR/IR (Goods Receipt/Invoice Receipt) Credit
The GR/IR is a provision account in SAP.
The configuration to be done for this entry is as follows:-
IMG - Materials Management - Valuation and Account Assignment -
Account Determination - Account Determination Without Wizard -
Configure Automatic Postings (OMWB)
Or
Type in transaction code OBYC
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As you see above the second column contains all the Transaction keys where
you need to stick the Gl accounts. So lets see for the goods receipt
transaction what do we do.
You need to update the BSX transaction key with the GL code Inventory of
Raw material account.
Double click BSX and select Valuation modif. and valuation class.
Valuation modif. - Should be selected if the valuation grouping code is active
in the Materials Management module and if separate GL codes are desired
plantwise. Even if it is not required currently, still it is a better option to select.
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For the GR/IR account you need to update the WRX transaction key with the
GL code GR/IR account.
A very important point from now on. Every accounting entry with respect to a
material will have a impact on the inventory. So one side of the posting (either
a debit or a credit) will always be taken from the BSX field you have defined
above. The second side of the posting will be determined based on your
movement type which in the above case was a GR/IR.
If you understood example 1 you will understand all the other examples. As
the methodology of finding Gl accounts is the same. So dear friends if you
want to learn SAP quickly you should learn how the things are integrated and
not go through reams of material and keep on studying. Understand those
vital areas and you will learn quickly. Alright lets move on
We will go through more examples below:
2) When Raw material is issued to the production order.
Movement type used for posting the above transaction is 261 Goods issue
to order
The accounting entry generated in the system is:-
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Raw material consumption Debit
Inventory of Raw Material Credit
The transaction Key GBB needs to be updated. GBB key is used for various
offsetting posting entries. Within GBB transaction there are various account
grouping (general modification). In this case you need to update general
modification VBR with the Raw Material consumption account.
Click on
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Click on
3) When Initial stock is uploaded for Raw Material
Movement type used for posting – 561 (Initial stock upload)
The accounting entry generated is as follows:-
Inventory of Raw Material Debit
Stock data takeover account Credit
The transaction key GBB needs to be updated. General modification Key
BSA needs to be updated with the GL code Stock data takeover account
.
4) When goods receipt is made for finished goods against a production
order
Movement type used for posting – 101(GR agst prod order)
The accounting entry generated is as follows:-
Finished goods Debit
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Change in Finished goods Credit
In transaction key BSX for the valuation class finished goods we attach the
Finished goods GL code.
For change in Finished goods we update transaction key GBB and general
modification key AUF.
5) When goods issues are posted for sales:-
Movement type used for posting – 601
Accounting entry posted:-
Cost of goods sold Debit
Inventory of Finished goods Credit
For cost of goods sold transaction key GBB is updated with general
modification key VAX
6) When goods are scrapped:-
Movement type use for posting – 551
Accounting entry posted:-
Raw material scrapped Debit
Inventory of Raw Material Credit
The Raw Material scrapped account is attached to transaction key GBB and
general modification key VNG
7) When goods issued to sampling for Quality
Movement type used is 331
Raw Material consumption Debit
Inventory raw material Credit
Raw Material consumption account is attached to GBB and general
modification key VQP is used.
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If you noticed lot of account modifiers in transaction key GBB are used in
various movement type. It is difficult to remember the standard account
modifiers. In that case we can also use the Simulation mode. This helps us
in identifying what are the general modification (account modifiers) used in
GBB:-
Use the following path:-
IMG - Materials Management - Valuation and Account Assignment -
Account Determination - Account Determination Without Wizard -
Configure Automatic Postings or
Transaction code: OMWB
You can select the application area as follows:-
SAP FI GL CONFIG SAP ENTERPRISE 4.7
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Thus you can do a simulation for Inventory management movements or also a
simulation for invoice verification transactions.
Let us do a simulation for Inventory management movements.
Now we select the input mode
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Here we can select the input of material number or input of valuation class.
We will select the input of valuation class, as it easier to enter valuation class
rather than material number. But if you want to be more specific you can
select the input of material number.
Click
Further we will also select Account check
Here we select, whether we want check of referenced G/L accounts in the
company code. Currently we will not select this.
Click
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Click
Update the following:-
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Double click so that it becomes blue
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Click
Now here it shows the offsetting entry posting and the required account
modifier. In this case the general modification required is VBR.
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Thus simulation helps us in finding the general modification required for
transaction key GBB and the general modification for transaction key PRD
(price difference).
Let us now check the general modification key required for movement type
601 for finished goods.
Update the following:-
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Double click
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Click
Here we notice that general modification key required for 601 is VAX
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3 Integration with Sales and Distribution
FI SD account determination:-
All Billing transactions happening in the Sales and distribution module will
result in FI postings.
All accounting entries with respect to the billing will have one side of the
account as a Customer or receivable and the other side to be a revenue
account
Eg
Customer –Dr
To Revenue Account- Cr
You have to bear in mind that the customer account gets picked up from the
customer master data . All we need to do is to configure the revenue account
or the discounts and surcharges
Where and how do we do this?
You make the allocation for each of these through access sequences.
Access sequence is nothing but SAPs terminology of determining the
Gl accounts. SAP provides the following six ways of determining the Gl
accounts in SD.
· Application (key for the Sales and Distribution application)
· Account determination type
· Chart of accounts (from the FI System
· Customer account assignment group
· Materials account assignment group
· Account key
The allocated accounts are used to post revenues, surcharges and discounts
automatically.
IMG - Financial Accounting - General Ledger Accounting - Business
Transactions - Integration - Sales and Distribution- Prepare Revenue
Account Determination or
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IMG - Sales and Distribution - Basic Functions - Account
Assignment/Costing- Revenue Account Determination - Assign G/L
Accounts or
The transaction can also be accessed by typing in transaction code VKOA
from SAP Easy Access screen.
The account determination in SD happens through an access sequence which
can be seen in the below table.
The system goes about checking for the gl account(which we will stick in here
you will see more of that later) from more specific criteria to less specific
criteria.
Thus you can maintain different GL codes for each combination of the
above table entry.
This is how SAP will determine the revenue account:
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It will go through first table entry CustGrp/Material grp/ account key. If any Gl
account is maintained here the system will then go to the transaction data of
the particular billing document and see whether such a combination of
Customer group and material group exists if it does it will pick that relevant
Revenue account and post the accounting document . Iif it does not it moves
to the next combination in the table which is Customer group/account key and
so on and so forth
Customer grp is maintained in the Sales view of the customer master.
Material grp is maintained in the Sales view of the material master.
Account key is maintained in the pricing procedure for that condition type.
The last option it checks is account key entry
We will now maintain the Gl account for the combination of Material
Grp/account key
Double Click
AAG is the material grp. We maintain this since we want it to post to a
different GL code as Sales 3rd parties.
Click on
Click on
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That’s it . The system will look into this table see this combination and if the
relevant combination exists in the transaction it will debit the customer
account and credit this account 800000.
As simple as it is. So basically the FI-Sd integration is for picking up the
revenue accounts or the discounts and surcharges.
The account key determines whether it is a revenue or a surcharge or
discount. Examples of some are given down below:
Various account keys are available
Let us now maintain for the table entry account key. And post to a different GL
code.
Click on
And update the following information
App : V (Sales/distribution)
Cond type: KOFI (Account determination)
Chrt/accounts: YCCA
SOrg: Sales organization
ActKey : ERL
GL account no: 810203
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Click on Save
So you are done.
It is also useful to know a bit of the configuration of the Sales and
Distribution.
The account keys are attached to the condition type in the sales pricing
procedure.
Let us see the sales pricing procedure.
IMG - Sales and Distribution - Basic Functions - Pricing -Pricing
Control - Define And Assign Pricing Procedures
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Double click
Select
Double click
Here we see that account key ERL and ERS is attached to various condition
types.
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So that’s it then my dear friends. I hope you enjoyed reading it and it is my
sincere advice that you absorb the technique with which SAP performs the
transaction and the method rather then going through it in a hurry.
Good luck and take care.
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